HUMAN RESOURCES
The JPIA offers its members assistance and guidance with human resource matters. This information is designed to help members keep up to date with ever-changing workplace rules and avoid potential problems down the road.
JPIA provides training sessions, HR group meetings, and even customized reviews of a member’s current policies and employee handbooks. This assistance also features an extensive library of sample documents and policies.
The JPIA offers its members assistance and guidance with human resource matters. This information is designed to help members keep up to date with ever-changing workplace rules and avoid potential problems down the road.
JPIA provides training sessions, HR group meetings, and even customized reviews of a member’s current policies and employee handbooks. This assistance also features an extensive library of sample documents and policies.
Workplace Prevention Plan
- JPIA Workplace Violence Prevention Plan (sample)
- JPIA Workplace Violence Prevention Plan
- 2024 California Workplace Violence Investigation Report (Sample Form)
- 2024 Evaluation of Workplace Violence Hazards (Sample Form)
- 2024 Workplace Violence Prevention Training Record (Sample Form)
- California Workplace Violent Incident Log (Sample Form)
- Workplace Violence Prevention Plan – Cal OSHA Template 2024
- Workplace Violence Prevention Plan Fact Sheet – Cal OSHA
- Department of Industrial Relations – Workplace Violence Prevention
Minimal Staffing in Place at JPIA until March 30, 2020
Centers for Disease Control Information
Cal/OSHA Guidelines
World Health Organization
EEOC Information and ADA Considerations
Water and Wastewater Operator Information
Online Course: Coronavirus Preparedness for Employers & Employees
Register for this short (8-20 minute) online course via Prosperity, JPIA’s online learning management system. This self-paced course covers basic information and simple steps employees and employers can take to stay healthy and prevent the spread of COVID-19. For registration instructions, click here.
Alliant Frequently Asked Questions including FMLA information
Sample letter to staff from JPIA
HR 6201 – Emergency Family Leave Expansion and Paid Sick Leave
Water System Pandemic Information
CalOSHA and Telecommuting
Employee Benefits COVID-19 Information
Local information is available from your specific county office of health.
ACWA – Testimonial videos from the following water sectors: Water Quality/Testing, Leadership, Finance, Engineering/Operations, Community/Education
Employment Practices Checklist Word Version
Employment Ads – Watch Your Language
Consent to Release Information Word Version
Emergency Contact with Medical Form Word Version
Onboarding Conversation Starters
Onboarding New Employee Department Checklist
Onboarding New Employee Scavenger Hunt
Occu-Med – Pre-employment Physicals and Fit for Duty Exams offered at a reduced price for districts that participate in JPIA’s Workers’ Compensation Program. Occu-Med offers high quality service and quick turnaround and can be used by any member of the JPIA. Use Medical Exam Requisition Form below and submit directly to Occu-Med.
Contact Cristal Granse, Director, Team Bailey, Phone: (559) 435-2800 x148 – Fax: (800) 262-2863 – Email: cgranse@occu-med.com with questions.
Occu-Med Quick Reference Guide
Occu-Med Respirator Questionnaire
Temporary Employees
Temporary Employee Checklist (Non-Agency)
Temporary Employee Checklist (from Temp Agency)
Temporary Employee Safety Scavenger Hunt Word Version
Temporary Employment Letter – Sample Word Version
Background Checks
Backgrounds Online
Discounted rates for JPIA Members
Artificial Intelligence Appropriate Use Policy
California Family Rights Act Policy
COBRA – DOL Resources and Forms
Diversity, Equity and Inclusion Policy – Word Version
Employee Handbook (revised February 2026)
Employee Handbook Policies Checklist
Family Medical Leave Act (FMLA) Policy
Request for Reasonable Accommodation Policy
Position Description Questionnaire (PDQ)
Recreation & Fitness Facilities Use: Waiver & Release of Liability (sample) – Word Version
EEOC Enforcement Guidance ADA and Workers’ Compensation
Records Retention Policy – Word Version
Reference Check Questions – Word Version
Sexual Harassment Complaint and Managers Forms – Word Version
Sexual Harassment Investigation Guidelines – Word Version
Sexual Harassment Policy – Word Version
Discrimination/Sexual Harassment Policy/Manager’s Responsibilities/Investigation – Word Version
Sick Leave Law – FAQ on California’s New Paid Sick Leave law (AB 1522)
Telecommuting in an Emergency Policy – Word Version
Telecommuting Policy – Word Version
Workplace Violence Policy – Word Version
Alternative Workweek Checklist
Alternative Workweek Sample Letter to DIR
Analyzing Performance Matrix – Word Version
Clinic Evaluation – Word Version
Employment Offer Letter – Sample – Word Version
Emergency Threatening Phone Call Form – Word Version
Exercise Room Waiver of Liability (to be posted in Recreation Facility) – Word Version
Fair Chance Act: Guide to Using CRD’s Sample Forms
Independent Contractor Determination Form
Initial Evaluation Period Objectives – Word Version
Interactive Process Fact Sheet
Job Accommodation Network – This is a free service that provides information on job accommodation and employment provisions.
Performance Appraisal – Self Evaluation
Performance Appraisal – Word Version
Performance Appraisal – Midterm – Word Version
Performance Appraisal (Management) – Word Version
Performance Appraisal (Management) – Midterm – Word Version
Performance Appraisal (Organizational / CEO or General Manager) – Word Version
Performance Improvement Plan Template
Personnel File Organization (revised May 2010) – Word Version
Personnel Records Request – Word Version
Reasonable Accommodation Certification From Health Care Provider – Word Version
Reasonable Accommodation Request Form – Word Version
Reasonable Accommodation Request Form – CRD
Reasonable Accommodations – CRD forms and resources
Reasonable Accommodation Form – SHRM
Religious Accommodation Request Form
Return To Work – Transitional Duty Assignment
Sample Public Notice (AB 2561)
The Four Building Blocks of Discipline – Word Version
Written Warning Guidelines – Word Version
Written Warning Letter (Sample) – Word Version
Sample Notice Form SB 446 (Data Breach)
CFRA and FMLA (50+ employees)
2 – CFRA Notice and Eligibility
3 – FMLA Notice and Eligibility (Dept. of Labor)
4 – Certification of Health Care Provider – (Sample 1 – Civil Rights Department)
5 – Certification of Health Care Provider – (Sample 2)
6 – Certification to Return to Work
CFRA (0-49 employees)
2 – CFRA Notice and Eligibility
3 – Certification of Health Care Provider (Sample 1)
4 – Certification by Health Care Provider (Sample 2 – CRD)
5 – Authorization to Release of Medical Information
AB60 – 8-Hour Day vs. 40-Hour Week (2000)
At-Will Employment (1998)
At-Will Employment Article (1998)
FMLA Applicability (2013)
Cash-in-lieu of Benefits for Directors (2014)
Gifts of Public Funds (2001)
Pre-Employment Drug Screen (Lanier 2008)
Pre-Employment Drug Tests After Lanier v. City of Woodburn (9th Cir. 2008) 518 F.3d 1147
Public Agencies Exempt Article
Wage Order No. 14 (2001)
Marijuana and Workplace Testing – Fact Sheet
Overview of Selection Process, Tips, and Unconscious Bias for Interviewers – Example
Powerful questions to ask employees during a 1:1 meeting
Brain Drain:
Building an Inclusive Culture:
Resources for Building an Inclusive Culture
How to Be an Inclusive Manager
Creating Inclusive Team Environments
Internal Workplace Investigations:
7 Steps for a Successful Workplace Investigation
Memo to Accuser – Notice of Investigation
Memo to Accused – Notice of Investigation
Workplace Prevention Plan
- JPIA Workplace Violence Prevention Plan (sample)
- JPIA Workplace Violence Prevention Plan
- 2024 California Workplace Violence Investigation Report (Sample Form)
- 2024 Evaluation of Workplace Violence Hazards (Sample Form)
- 2024 Workplace Violence Prevention Training Record (Sample Form)
- California Workplace Violent Incident Log (Sample Form)
- Workplace Violence Prevention Plan – Cal OSHA Template 2024
- Workplace Violence Prevention Plan Fact Sheet – Cal OSHA
- Department of Industrial Relations – Workplace Violence Prevention
Minimal Staffing in Place at JPIA until March 30, 2020
Centers for Disease Control Information
Cal/OSHA Guidelines
World Health Organization
EEOC Information and ADA Considerations
Water and Wastewater Operator Information
Online Course: Coronavirus Preparedness for Employers & Employees
Register for this short (8-20 minute) online course via Prosperity, JPIA’s online learning management system. This self-paced course covers basic information and simple steps employees and employers can take to stay healthy and prevent the spread of COVID-19. For registration instructions, click here.
Alliant Frequently Asked Questions including FMLA information
Sample letter to staff from JPIA
HR 6201 – Emergency Family Leave Expansion and Paid Sick Leave
Water System Pandemic Information
EDD Guidance regarding COVID-19
Alliant Alert About Coronavirus Response Act
CalOSHA and Telecommuting
Employee Benefits COVID-19 Information
Local information is available from your specific county office of health.
ACWA – Testimonial videos from the following water sectors: Water Quality/Testing, Leadership, Finance, Engineering/Operations, Community/Education
Employment Practices Checklist Word Version
Employment Ads – Watch Your Language
Consent to Release Information Word Version
Emergency Contact with Medical Form Word Version
Onboarding Conversation Starters
Onboarding New Employee Department Checklist
Onboarding New Employee Scavenger Hunt
Occu-Med – Pre-employment Physicals and Fit for Duty Exams offered at a reduced price for districts that participate in JPIA’s Workers’ Compensation Program. Occu-Med offers high quality service and quick turnaround and can be used by any member of the JPIA. Use Medical Exam Requisition Form below and submit directly to Occu-Med.
Contact Cristal Granse, Director, Team Bailey, Phone: (559) 435-2800 x148 – Fax: (800) 262-2863 – Email: cgranse@occu-med.com with questions.
Occu-Med Quick Reference Guide
Occu-Med Respirator Questionnaire
Temporary Employees
Temporary Employee Checklist (Non-Agency)
Temporary Employee Checklist (from Temp Agency)
Temporary Employee Safety Scavenger Hunt Word Version
Temporary Employment Letter – Sample Word Version
Background Checks
Backgrounds Online
Discounted rates for JPIA Members
Artificial Intelligence Appropriate Use Policy
California Family Rights Act Policy
COBRA – DOL Resources and Forms
Diversity, Equity and Inclusion Policy – Word Version
Employee Handbook (revised February 2026)
Employee Handbook Policies Checklist
Family Medical Leave Act (FMLA) Policy
Request for Reasonable Accommodation Policy
Position Description Questionnaire (PDQ)
Recreation & Fitness Facilities Use: Waiver & Release of Liability (sample) – Word Version
EEOC Enforcement Guidance ADA and Workers’ Compensation
Records Retention Policy – Word Version
Reference Check Questions – Word Version
Sexual Harassment Complaint and Managers Forms – Word Version
Sexual Harassment Investigation Guidelines – Word Version
Sexual Harassment Policy – Word Version
Discrimination/Sexual Harassment Policy/Manager’s Responsibilities/Investigation – Word Version
Sick Leave Law – FAQ on California’s New Paid Sick Leave law (AB 1522)
Telecommuting in an Emergency Policy – Word Version
Telecommuting Policy – Word Version
Workplace Violence Policy – Word Version
Alternative Workweek Checklist
Alternative Workweek Sample Letter to DIR
Analyzing Performance Matrix – Word Version
Clinic Evaluation – Word Version
Employment Offer Letter – Sample – Word Version
Emergency Threatening Phone Call Form – Word Version
Exercise Room Waiver of Liability (to be posted in Recreation Facility) – Word Version
Fair Chance Act: Guide to Using CRD’s Sample Forms
Independent Contractor Determination Form
Initial Evaluation Period Objectives – Word Version
Interactive Process Fact Sheet
Job Accommodation Network – This is a free service that provides information on job accommodation and employment provisions.
Performance Appraisal – Self Evaluation
Performance Appraisal – Word Version
Performance Appraisal – Midterm – Word Version
Performance Appraisal (Management) – Word Version
Performance Appraisal (Management) – Midterm – Word Version
Performance Appraisal (Organizational / CEO or General Manager) – Word Version
Performance Improvement Plan Template
Personnel File Organization (revised May 2010) – Word Version
Personnel Records Request – Word Version
Reasonable Accommodation Certification From Health Care Provider – Word Version
Reasonable Accommodation Request Form – Word Version
Reasonable Accommodation Request Form – CRD
Reasonable Accommodations – CRD forms and resources
Reasonable Accommodation Form – SHRM
Religious Accommodation Request Form
Return To Work – Transitional Duty Assignment
Sample Public Notice (AB 2561)
The Four Building Blocks of Discipline – Word Version
Written Warning Guidelines – Word Version
Written Warning Letter (Sample) – Word Version
Sample Notice Form SB 446 (Data Breach)
CFRA and FMLA (50+ employees)
2 – CFRA Notice and Eligibility
3 – FMLA Notice and Eligibility (Dept. of Labor)
4 – Certification of Health Care Provider – (Sample 1 – Civil Rights Department)
5 – Certification of Health Care Provider – (Sample 2)
6 – Certification to Return to Work
CFRA (0-49 employees)
2 – CFRA Notice and Eligibility
3 – Certification of Health Care Provider (Sample 1)
4 – Certification of Health Care Provider (Sample 2 – CRD)
5 – Authorization to Release of Medical Information
AB60 – 8-Hour Day vs. 40-Hour Week (2000)
At-Will Employment (1998)
At-Will Employment Article (1998)
FMLA Applicability (2013)
Cash-in-lieu of Benefits for Directors (2014)
Gifts of Public Funds (2001)
Pre-Employment Drug Screen (Lanier 2008)
Pre-Employment Drug Tests After Lanier v. City of Woodburn (9th Cir. 2008) 518 F.3d 1147
Public Agencies Exempt Article
Wage Order No. 14 (2001)
Overview of Selection Process, Tips, and Unconscious Bias for Interviewers – Example
Powerful questions to ask employees during a 1:1 meeting
Brain Drain:
Building an Inclusive Culture:
Resources for Building an Inclusive Culture
How to Be an Inclusive Manager
Creating Inclusive Team Environments
Internal Workplace Investigations:
7 Steps for a Successful Workplace Investigation
Memo to Accuser – Notice of Investigation
Memo to Accused – Notice of Investigation