RISK CONTROL MANUAL

The Injury and Illness Prevention Program (IIPP) is an important and fundamental written workplace safety program. Title 8 of the California Code of Regulations requires every employer to develop and implement an effective IIPP. An effective IIPP improves the safety and health in your workplace and reduces costs by good management and employee involvement.

Cal/OSHA Injury and Illness Prevention Program (IIPP) Resources

Cal/OSHA Sample – Injury & Illness Prevention Model Program for High Hazard Employers

Cal/OSHA Sample – Injury & Illness Prevention Model Program for Non-High Hazard Employers

Cal/OSHA Sample – Model COVID-19 Prevention Program

IIPP Builder –  This tool guides you through all parts of the IIPP and asks questions about your current safety practices. Your answers help you build a program tailored to your business, which you can save to your computer.

IIPP Addendum – NEW REQUIREMENT as of 7/2020.  You must inform your employees of their right to receive a copy of your written IIPP.

IIPP Effectiveness Questions

JPIA IIPP Self Audit Checklist

This manual is intended to provide the user with insight and instruction regarding some of the internal operations of the California Division of Occupational Safety and Health (Cal/OSHA) and is solely for the benefit of Cal/OSHA. No duties, rights, or benefits, substantive or procedural, are created or implied by this manual.

Cal/OSHA Policy and Procedure Manual

Cal/OSHA has many educational materials and resources available. Publications can be downloaded from their webpage or they may be picked up at a local Cal/OSHA office if available. Please check with the local Cal/OSHA office first by calling to ensure the publications are available.

In California, all employers must meet the obligations of providing Workplace Postings . These are usually available at no cost from the requiring agency. The Department of Industrial Relations requires employers to post information related to wages, hours, and working conditions in an area frequented by employees where it may be easily read during the workday. For a list of available safety and health postings, visit the Cal/OSHA publications page.

Cal/OSHA Publications List and Resources

Cal/OSHA eTools  – (Electronic tools) with Action Kits are available and consist of various useful multi-media products, such as videos, compact discs (CDs), electronic publications, and presentation material. These educational materials and resources are a free resource from Cal/OSHA Consultation Services.

A user can search Cal/OSHA regulations using a single word. When searching for multi-word phrases use quotation marks, e.g. “pile-driving” and “fall protection”. However, it is recommended that you start your search with one of the words in the phrase; you then may elect to narrow the search when a large number of unwanted references are found.

Cal/OSHA Search and Index Tool

Cal/OSHA Title 8 Regulations – Table of Contents

Construction employers must comply with Cal/OSHA regulations found in the following subchapters of California Code of Regulations, Title 8, Chapter 4: subchapter 4 (Construction Safety Orders); subchapter 5 (Electrical Safety Orders); and subchapter 7 (General Industry Safety Orders). The resources below allow employers and employees to access specific regulations from these subchapters.

Cal/OSHA Pocket Guide for Construction June 2022 – This guide is intended to be used as a reference for workers, employers, supervisors, safety personnel, and others. This Pocket Guide summarizes many of the safety requirements from T8 CCR. It provides highlights of selected safety standards in major subject topics within its scope, and may also include best practices in safety and health.

Cal/OSHA Guidance for Construction Employers Index and Resources – This table allows employers and employees to access specific regulations from these subchapters, as well as useful guidance materials, posters, and other resources. Employers are required to comply with all Cal/OSHA regulations that apply to their operations, even if not listed in the table. The list is meant to assist construction employers and does not detail all Cal/OSHA requirements.

It is highly suggested that Members assign an individual(s) to be present during any Cal/OSHA inspection or visit. This would include reviewing the actual Policy and Procedure (C-1A) that Cal/OSHA inspectors are required to follow to develop written procedures for staff.

Cal/OSHA Inspection Policy and Procedures (P&P)

Cal/OSHA Document Request Form 1YA – Cal/OSHA Compliance personnel may request a copy of the employer’s Log and relevant employer reports or employee injuries and illnesses to review at a later date. A timeframe will be set for the employer to provide the documents. Cal/OSHA will use the Cal/OSHA 1AY to request documentation from the employer. Log 300 and other documents can be requested for the current and prior five (5) years.

Cal/OSHA Note Taking Sheet

CalOSHA Inspection Form CalOSHA 1A

JPIA Sample CalOSHA Inspection Policy

The following is a list of resources for the instruction and training requirements contained in the Construction Safety Orders (Subchapter 4) and the General Industry Safety Orders (Subchapter 7) of Title 8, Division 1, Chapter 4 (with several references contained in Chapter 3.2) of the California Code of Regulations. Also included are references to both Competent Person and Qualified Person.

Cal/OSHA Safety & Health Training and Instruction Requirements Index

Cal/OSHA eTool Training – What Cal/OSHA Requires

Cal/OSHA Effective Training Steps eTool

JPIA Suggested Training Frequency

Setting Up a Toolbox Safety Meeting

CalOSHA Suggested Tailgate/Toolbox Topics

This is a suggested code to be incorporated into employee orientation and training. It is general and intended as a basis for preparation by the Employer of a Code of Safe Practices that fits their specific operations and exposures.

Cal/OSHA Appendix C: Sample Code of Safe Practices

JPIA Recommended Safety Conditions in Construction Contracts

JPIA Sample Code of Practices Water Industry

JPIA Sample Contractor Safety SOP

Investigations are conducted to find the cause of accidents, injuries, and illnesses, and to prevent similar events from happening in the future. Thorough investigations may uncover unsafe conditions, the need for new or more extensive safety training, poor procedures, or unsafe work practices. The goal is to uncover underlying factors that may have led to the incident or near miss, not to assign blame. Early and complete claims reporting to ACWA JPIA is part of a proactive Risk Control Program.

CalOSHA Form 301 – Injury and Illness Incident Report – This Injury and Illness Incident Report is one of the first forms that an employer must fill out when a recordable work related injury or illness has occurred. Together with Log of Work-Related Injuries and Illnesses and the accompanying Annual Summary, these forms help the employer and Cal/OSHA develop a picture of the extent and severity of work-related incidents. Within 7 calendar days after the employer receives information that a recordable work-related injury or illness has occurred, they must fill out this form or an equivalent. Some state workers’ compensation, insurance, or other reports may be acceptable substitutes. To be considered an equivalent form, any substitute must contain all the instructions and information asked for on this form. According to CCR Title 8 Section 14300.33 Cal/OSHA’s recordkeeping rule, employers must keep this form on file for 5 years.

ACWA JPIA Supervisor’s Accident Investigation Form and Report

ACWA JPIA Report a Claim Forms – Liability / Property / WC

The term “Competent Person” or “Authorized” individual/operator is used in many standards and documents. Cal/OSHA defines a “competent person” as one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them”. The Employer must by way of training, experience, and task assignment must designate these individuals. It is recommended that written records be maintained to show the designation and responsibilities of assigned individuals. Some standards add additional specific requirements that must be met by the competent person or authorized individual/operator. These model forms/templates must be customized to meet your Agency’s needs.

JPIA Sample Fall Protection Competent Person Authorization Form

JPIA Sample Traffic Control Supervisor Authorization Form

JPIA Sample ACP Worker Authorization Form

JPIA Sample Authorized Equipment Operator Form

JPIA Sample Authorized Forklift Operator Form

JPIA Sample Crane-Hoist Operator Authorization Form

JPIA Sample Industrial Vacuum Truck & Equipment Authorization Form

JPIA Sample Lockout Tagout Authorized Person

JPIA Sample Qualifed Underground Line Locator Form

JPIA Sample Required Respirator Use Form

JPIA Sample Silica Competent Person

JPIA Sample Traffic Control Flagger Authorization Form

JPIA Sample Trench Competent Person Assignment Form

JPIA Sample Voluntary Respirator Use

JPIA Sample Confined Space Entry Supervisor Assignment Form

Districts need to develop and implement a written Confined Space Program to explain the hazards of confined space work and to assist the employee in evaluating, permitting, and safe work procedures related to confined space entry. By implementing such a program, both employers and employees will be able to:

• Recognize, evaluate, and control confined space hazards
• Save lives and protect employees from job-related injuries and illnesses
• Promote safe and effective work practices
• Reduce preventable workers’ compensation losses
• Comply with the law

Confined Space may include but are not limited to vaults, tanks, reservoirs, manholes, vaults, tunnels, pipes, trenches, etc.

Cal/OSHA Confined Space Guide for General Industry – Question and Answer format and FAQs

Cal/OSHA Sample CSE Permit – #1

Cal/OSHA Sample CSE Permit – #2

Cal/OSHA Confined Space Hazard Factsheet

JPIA Sample CSE Program Template

JPIA Sample CSE Permit

JPIA Sample CSE Standard Operating Procedures

JPIA Sample Hot Work Permit

JPIA Sample CSE Program

Per California Law (Government Code 4216) and Cal/OSHA regulations, all excavators, including public agencies, are required to contact their ONE CALL Center prior to breaking ground. Both excavators and utility members have responsibilities as dictated by the law.

Excavators must:

• Delineate or pre-mark their work area in white (paint, chalk, flour, flags, etc.).
• Contact us and give at least two (2) working days NOT including the date of notification (4216.2(b)) prior to excavating.
• Hand dig to expose utility lines to the point of no conflict within the tolerance zone.

Utility members must:

• Mark or locate their lines within two (2) working days NOT including the date of notification (4216.2(b)) prior to the start of excavation.
• Use the APWA Color codes to mark their facilities.
• Be accurate within 24 inches either side of the buried facility (tolerance zone).

Employees assigned utility locating responsibilities or are involved in excavation operations must be trained in the One Call Law and utility marking guidelines.

California Government Code 4216

USA North 811 | Call 811 Before You Dig – Serves the following counties :Alameda, Alpine, Amador, Butte, Calaveras, Colusa, Contra Costa, Del Norte, El Dorado, Fresno, Glenn, Humboldt, Kern, Kings, Lake, Lassen, Madera, Marin, Mariposa, Mendocino, Merced, Modoc, Mono, Monterey, Napa, Nevada, Placer, Plumas, Sacramento, San Benito, San Francisco, San Joaquin, San Luis Obispo, San Mateo, Santa Clara, Santa Cruz, Shasta, Sierra, Siskiyou, Solano, Sonoma, Stanislaus, Sutter, Tehama, Trinity, Tulare, Tuolumne, Yolo, Yuba.

USA North Delineation Guidelines

DIGALERT | Call 811 Before You Dig – Serves Imperial, Inyo, Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara, and Ventura counties.

DIGALERT Delineation Guidelines

The California Regional Common Ground Alliance (CARCGA) – is a 501(c)(6) non-profit mutual benefit corporation dedicated to ensuring public safety, environmental protection, and integrity of underground services in California through the effective promotion of CGAs damage prevention best practices.

CARCGA Damage Information Reporting Tool | Field Form – California Government Code section 4216.6 g & h calls for operators and excavators to provide information about “incident events” using the California Regional Common Ground Alliance Virtual Private Damage Information Reporting Tool. Incident events are excavator downtime, utility damages, near misses, and One Call Law violations.

CGA Best Practices-Guide 18.0

JPIA Trench Excavation Competent Person Pocket Guide

Cal/OSHA Trench Toolbox Topic

CARCGA Facility Facility Event Form (DIRT)

JPIA Trench Inspection and Entry Authorization

JPIA Trench Competent Person Assignment Form

JPIA Qualified Underground Line Locator Form

JPIA Trenching by the Numbers Toolbox Topics

JPIA Daily Worksite Checklist for Trench-Excavation Sites

Cal/OSHA regulations require every employer to establish, implement, and maintain an Emergency Action Plan (EAP). The program must be in writing and include the following elements:

• Emergency escape procedures and emergency escape route assignments.
• Procedures to be followed by employees who remain to operate critical plant operations before they evacuate.
• Procedures to account for all employees after an emergency evacuation has been completed.
• Rescue and medical duties for those employees who are to perform them.
• The preferred means of reporting fires and other emergencies.
• Names or regular job titles of persons or departments who can be contacted for further information or explanation of duties under the plan.
• A system to notify employees of an emergency.
• Training for all employees on the EAP.
• The written plan must be kept in the workplace and made available for employee review.

Yorba Linda Water District Emergency Response Guide – Best Practice Sample: Yorba Linda Water District Emergency Response Guide provided this best practice template in a Word document template that can be edited by members for developing an emergency guide for employees.

JPIA Sample Emergency Action Plan

Active Shooter – How to Respond – Booklet from the Department of Homeland Security. The best ways to prepare your staff for an active shooter situation, is to create an Emergency Action Plan (EAP) and conduct training exercises. Local law enforcement is an excellent resource in designing training exercises.

SWRCB Small System Emergency/Disaster Response Plan – The State Water Resources Control Board provides a self-assessment guide for small water systems to assist in conducting vulnerability assessments. If you would like to receive a copy, please request a copy from DDW Water Security Staff (above), or from DDW’s Small Water Systems Program by email at DWPSWSLPA@waterboards.ca.gov , or by phone at (916) 449-5600 and ask for a Small Water Systems Unit staff person.

EPA Emergency Incident Action Checklists for Water and Wastewater Utilities – Drinking water and wastewater utilities can use these 12 “rip and run” style checklists to help with emergency preparedness, response, and recovery activities. Some of the topics include:

• Pandemic
• Power Outage
• Harmful Algal Bloom
• Cybersecurity
• Earthquake
• Drought
• Flooding
•  Wildfire

Center for Disease Control (CDC)
Resources to Support Recovery – CDC Best Practices for Reopening Outdoor Public Spaces After Flooding
Response Worker Health and Safety – CDC Resources for Natural Disasters and Severe Weather Emergency Response

CalWARN Portal – The mission of the California Water/Wastewater Agency Response Network (CalWARN) is to support and promote statewide emergency preparedness, disaster response, and mutual assistance processes for public and private water and wastewater utilities. The CalWARN Web Portal expands Signatory Utility’s ability to achieve agency, regional, and state preparedness by providing tools, training, and proven practices that can enhance emergency readiness for your organization and customers.

Emergency Plan Review Crosswalk 2020 Local Government Agencies – All jurisdictions in California operate under the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).  This emergency plan review crosswalk is a quick reference to evaluate a jurisdiction’s SEMS and NIMS emergency operations program elements.

SEMS/NIMS Resources

Cal/OES SEMS Planning and Preparedness:
Cal/OES SEMS webpage. On this webpage you’ll find upcoming meeting dates, SEMS training information, SEMS guidelines and other SEMS related resources.

Cal/OES SEMS Training Matrix Guidance (2011)

FEMA’s Emergency Management Institute (EMI) offers free NIMS and Incident Command System (ICS) training courses in their NIMS webpage.

The purpose of a Fire Prevention Plan is to prevent a fire from occurring in the workplace. It describes the fuel sources (hazardous or other materials) on-site that could initiate or contribute to the spread of a fire, as well as the building systems such as fixed fire extinguishing systems and alarm systems, in place to control the ignition or spread of a fire.

JPIA Sample Fire Prevention Plan

JPIA Sample Fire Extinguisher Inspection and Maintenance Standard Operating Procedure

JPIA Sample Hot Work Permit

Cal/OSHA requires numerous activities to be inspected and documented. The frequency of inspection may be required by a CCR Standard, determined by the employer based on the task or operation, or recommended by the manufacturer. These model forms/templates must be customized to meet your agency’s needs.

OSHA Small Business Health & Safety Handbook  – The handbook summarizes the benefits of an effective safety and health program, provides self-inspection checklists for employers to identify workplace hazards, and reviews key workplace safety and health resources.

ANSI Eye Wash Checklist 2018

CARGA Facility Event DIRT Form

JPIA Sample Blank Hazard Inspection Checklist

JPIA Sample CSE Permit

JPIA Sample Excavation Checklist (Trench Work)

JPIA Sample General Work Areas Hazard Inspection Checklist

JPIA Sample Heat Injury Illness Prevention Stress Checklist

JPIA Sample Hot Work Permit

JPIA Sample Job Hazard Assessment SOP for PPE

JPIA Sample Lifting JHA

JPIA Sample Office Inspection Checklist

JPIA Sample PPE Hazard Assessment Form

JPIA Sample PPE Hazard Checklist

JPIA Sample Remote Site Inspection Checklist

JPIA Sample Reservoir Inspection Checklist

JPIA Sample Shop or Warehouse Inspection Checklist

JPIA Sample Vehicle Self-Inspection Form

JPIA Sample Walkways, Stairs, Exits, Inspection Checklist

JPIA Sample Wellsite Inspection Checklist

Addressing ergonomic issues can reduce injuries and insurance costs. This process may include modifying tasks, the work environment, and the equipment to meet the needs of an employee to alleviate physical stress on their body and eliminate work-related musculoskeletal disorders or MSDs.

Cal/OSHA Ergonomics eTool and Action Kit – Manual handling of materials may expose workers to risk factors such as force, awkward postures, and repetitive motions that can lead to injuries, and wasted energy and time. These resources and checklists can assist in addressing issues and improve the fit between the demands of work and the capabilities of your workers.

Cal/OSHA Publication – Easy Ergonomics in the Workplace -This booklet offers a simple, hands-on approach to workplace ergonomics that can work regardless of the size of your organization. It is designed for owners, supervisors, and employees as they work toward improving their workplace.

Cal/OSHA Publication – Easy Ergonomics for Desktop Computer Users – This booklet is intended for use by desktop computer users. The purpose of this booklet is to help you reduce workstation and computer use injures. It can assist in identifying common desktop computer workstation problems, and explore some improvement goals. The checklist on page 7 can assist to identify computer tasks that may expose workers to the risk of injury. The pages following the checklist offer suggestions for improving computer workstations and work practices.

CCOHS Office Ergonomic Topics – Easy-to-read, question-and-answer fact sheets covering a wide range of workplace ergonomics topics.

Ergonomic Tips for the Remote Employee

The Back School

Industrial Stretches

Office Stretches

WRF Ergo Handbook

JPIA Ergo Solutions for Valve Turning

JPIA Sample Ergonomic Site Survey Worksheet

JPIA Sample Ergonomics Program

JPIA Sample Lifting JHA

To ensure chemical safety in the workplace, information about the identities and hazards of the chemicals and substances must be available and understandable to workers. CalOSHA’s Hazard Communication Standard (HCS) requires the training and communication of chemical hazards and potential health effects. All employers with hazardous chemicals in their workplaces must maintain an inventory of chemicals, have labels and safety data sheets for their exposed workers, train them to handle the chemicals appropriately, and provide required PPE.

Guide to California Hazard Communication Regulation – This guide is designed to help employers and employees understand the requirements of the hazard communication regulation by providing a simplified and clear overview of the major program elements.

Cal/OSHA Sample Hazard Communication Program – This is a fillable template that the employer must complete. Instructions in red font enclosed in brackets indicate where you must enter your worksite-specific information. In addition, you must complete the tables, including the addition of more table cells as needed. To use this sample program effectively, the persons responsible for implementing an establishment’s HazCom Program should carefully review all of the elements required by section 5194 and adapt this program to their specific workplace and the chemical hazards encountered.

Cal/OSHA Globally Harmonized System (GHS) Factsheet – Cal/OSHA revised the Hazard Communication Standard (HCS) found in Title 8 of the California Code of Regulations (T8CCR), Section 5194 to align with the Globally Harmonized System (GHS) of classification and labeling of chemicals. The FactSheet highlights the key changes in the Hazard Communication Standard that affect both chemical suppliers (manufacturers, importers, distributors) and employers whose employees may be exposed to hazardous chemicals.

JPIA Sample Hazard Communication Employee Training Record

The employer must develop, in writing, and implement effective procedures to comply with the requirements of T8 CCR 3395. The Heat Illness Prevention Plan includes the following:

• Procedures for providing sufficient water
• Procedures for providing access to shade
• High-heat procedures
• Emergency response procedures
• Acclimatization methods and procedures

It must be available to employees at the worksite, as well as to representatives of Cal/OSHA upon request. It may be integrated into the employer’s Injury and Illness Prevention Program.

Cal/OSHA Sample Procedures for Heat Illness Prevention Program – May 2019. California employers with any outdoor places of employment must comply with the Heat Illness Prevention standard, California Code of Regulations, title 8, section 3395 (8 CCR3395). This sample program and procedures have been created to assist employers in establishing their heat illness prevention procedures and to reduce the risk of work-related heat illnesses to their employees.

Cal/OSHA Heat Illness Prevention Program eTool – This eTool contains Cal/OSHA’s Heat Illness Prevention Regulation, general information on heat illness, guidance on heat illness prevention best practices to prevent, recognize, and respond to heat illness and Employer Sample Program for Heat Illness Prevention.

Heat Illness Training Materials 2021 – Power Point* – Cal/OSHA editable Power Point presentation for Heat Illness Prevention Training

National Weather Service –  Check local forecast by City, State or ZIP code

OSHA – NIOSH Heat App – The OSHA-NIOSH Heat Safety Tool is a useful resource for planning outdoor work activities based on how hot it feels throughout the day. Featuring real-time heat index and hourly forecasts, specific to your location, as well as occupational safety and health recommendations from OSHA and NIOSH.

JPIA Sample Heat Injury/Illness Prevention Stress Checklist

A Job Hazard Analysis or Assessment (JHA), also called a Job Safety Analysis (JSA), is a technique to identify the dangers of specific tasks to reduce the risk of injury to workers. Per 3203 (a) (4) employers must… “Include procedures for identifying and evaluating workplace hazards including scheduled periodic inspections to identify unsafe conditions and work practices. Inspections shall be made to identify and evaluate hazards.”  Once you know what the hazards are, you can reduce or eliminate them before anyone gets hurt.

JHA Manual Listed by Topic – UC Berkeley provides JHAs for a variety of tasks including Body Mechanics, Chemical Safety, Cleaning Operations, Equipment and Tools, Laboratory Safety, Material Handling, Outdoor Work, Powered Vehicles, and Shop Safety.

JPIA Sample Hazard Assessment SOP for PPE

JPIA Sample Lifting JHA

JPIA Sample PPE Hazard Assessment Form

JPIA Sample PPE Hazard Checklist

Sample JHA Blank Fillable Form

Field Job Safety Analysis

“Lockout/Tagout/Blockout” refers to specific practices and procedures to safeguard employees from the unexpected energization or startup of machinery and equipment or the release of pressure/hazardous energy during service or maintenance activities. This requires that an employer designated individual turns off and disconnects the machinery or equipment from its energy source(s) or releases pressure before performing service or maintenance. The authorized employee(s) must either lock and tag the energy-isolating device(s) to prevent the release of hazardous energy and take steps to verify that the energy has been isolated effectively.

Cal/OSHA LOTO/Blockout eTool and Action Kit Resources – This eTool is designed to help you understand what lockout/tagout is and how to put into place effective procedures to protect your company and employees. It includes real-world examples of accidents, definitions, and practical language from the regulatory requirements in the California Code of Regulations in Title 8 (T8CCR 3314). There are also “best practices” ideas to show you how to fulfill the regulatory requirements and protect your employees from the unexpected startup of machinery, equipment, and prime movers that could cause injury or death.

Cal/OSHA LOTO/Blockout Toolbox Topic  – Cal/OSHA Updated July 2019

Cal/OSHA LOTO Factsheet

Cal/OSHA Sample LOTO Safety Permit

JPIA Sample Lockout, Tagout, Blockout Standard Operating Procedure

JPIA Sample Lockout Tagout Authorized Person Form

Lockout Tagout Sample Forms – Evaluations, Procedures and Permits

Temporary Traffic Control includes safe protection for the public, motorists, bicyclists, pedestrians, and workers. It is the responsibility of members or contractors performing work on, or adjacent to, a public roadway to install and maintain such devices that are necessary to provide safe passage for the traveling public through the work area and for the safety of the workers. Criteria for the position, location, manner of installation, and the use of such signs, lights, and devices are furnished solely for the purpose of information and guidance. Temporary TCP templates must be developed in conformance to the current California Manual of Traffic Control Devices (CA-MUTCD) are available for use with conditions and situations typically encountered. Temporary TCP templates may require the review and approval of local governing agencies prior to proceeding with traffic control and construction activities.

CA-MUTCD – Revision 5 – Effective March 27, 2020, the California Department of Transportation (Caltrans) has made edits, referred to as Revision 5 (Rev 5), to the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD), to provide uniform standards and specifications for all official traffic control devices in California.

California Temporary Traffic Control Handbook for Utilities – This Handbook is coordinated and prepared by the California Temporary Traffic Control Handbook Committee. It provides the basic standards for the safe movement of traffic upon highways or streets in accordance with Section 21400 of the California Vehicle Code and the California Manual on Uniform Traffic Control Devices. Traffic control includes safe protection for the public, motorists, bicyclists, pedestrians, and workers. It is the responsibility of the contractor or organization performing work on, or adjacent to, a roadway to install and maintain such devices which are necessary to provide safe passage for the traveling public through the work area and for the safety of the workers. The California Temporary Traffic Control Handbook is intended to be a free resource provided by the California Inter-Utility Coordinating Committee, and is not to be sold or reproduced for profit.

JPIA Sample Traffic Control Supervisor Authorization Form

JPIA Sample Traffic Control Flagger Authorization Form

Counties or Cities may require for Temporary Traffic Control (TTC) plans for all construction work within the road right of way that modifies vehicular, bicycle and/or pedestrian traffic patterns and are necessary to ensure the safe and efficient movement of traffic through construction work zones. Below are two examples of TCP templates developed by counties available for use and satisfy many of the TTC situations typically encountered. Those choosing to use these governing agency templates should become familiar with all general conditions indicated with the template package, and should note that the templates cannot be used in all locations/situations. TCP situations not covered by local governing agency templates require review and approval by local governing agencies prior to proceeding with construction activities.

County of Sacramento – Temporary Traffic Control Templates

San Diego County Regional Templates for Temporary Traffic Control Plans

CalTrans Work Zone Traffic Control Resources

ACWA JPIA has established a policy requiring all employees from the General Manager and below to attend defensive driver training. Training may be conducted in-house or through external providers (e.g., JPIA, TargetSolutions, etc.). Defensive driver training should be conducted within 60 days of hire and refresher training every four years. Driver training should be conducted before driving an assigned vehicle.

It is a best practice for employees to receive an orientation or road test on operating specific assigned vehicle types before being released in unsupervised capacities. Training may include, but is not limited to the location of the first aid kit/fire extinguisher, vehicle inspection requirements, identification of blind spots, parking and backing procedures, stopping distances, trailer use, and use of emergency lights, as applicable to the individual vehicle. Management and supervisors should regularly review the causes and implement corrective actions to prevent vehicle accidents.

CA DMV Employer Pull Notice Program for Government Employers – Learn how government employers enroll in the Employer Pull Notice (EPN) program, enroll drivers, request records, and more.

California Vehicle Code

JPIA Auto Only Reporting Claim Form

DMV SR 1A Form

JPIA Driver Road Testing Procedure

JPIA Driver Record Review Policy

JPIA Sample Cellular Phone and Electronic Device Policy

JPIA Vehicle Program and Driver Acknowledgement

JPIA Vehicle Self-Inspection Form – Operators of District-owned vehicles are responsible for the inspection of assigned vehicles and reporting the need for repairs between regular service intervals. Choose frequency (day/week/month).

When engineering and work practice controls do not provide enough protection from workplace hazards, personal protective equipment such as respiratory protection may be necessary. However, a respirator will not provide the intended protection if employers choose the wrong type of respirator or one that doesn’t fit the individual worker or allow it to be used improperly.

The Cal/OSHA Respiratory Protection Standard covers any use of respiratory protection in the workplace. Employer requirements include a written program with the designated program administrator, respirator selection procedures, medical evaluations, training, fit testing, and recordkeeping.

Cal/OSHA Sample Respiratory Protection Program – This is a fillable template that the employer can use to set up their own Respiratory Program . Instructions in red font enclosed in brackets indicate where you must enter your worksite-specific information. This sample program is intended for a moderately-sized workplace, so it will need to be expanded upon or simplified as needed for the particular workplace. In addition, you must complete the tables, including addition of more table cells as needed.

Cal/OSHA Respiratory Protection in the Workplace (PDF) – A Practical Guide for Small-Business Employers

Cal/OSHA Respiratory Protection Standard Appendix A: Fit Test Protocols

Cal/OSHA Respiratory Protection Standard Appendix B-1: User Seal Check Procedures

Cal/OSHA Respiratory Protection Standard Appendix B-2: Respirator Cleaning Procedures

Cal/OSHA Respiratory Protection Standard Appendix C: Medical Evaluation Questionnaire

Cal/OSHA Respiratory Protection Standard Appendix D: Information for Voluntary Users

CDPH Respiratory Protection Program Evaluation Checklist & Instructions for Use – Help to ensure your program’s effectiveness (Developed by the California Department of Public Health).

CDPH Sample Respirator Fit Test Record – Customizable for your respirator program (Developed by California Department of Public Health).

Cal/OSHA Respiratory Protection Factsheet

JPIA Required Respirator Use Agreement to be Clean Shaven

JPIA Employee Respirator Assignment Form

JPIA Required Respirator Use Form

JPIA Sample Respiratory Protection Program

JPIA Sample SCBA Monthly Inspection Checklist

JPIA Sample Voluntary Respirator Use Form

Section 5155 requires all employers to protect employees from exposures that exceed the “permissible exposure limit” (PEL) for respirable crystalline silica.

NOTE: Construction employers and certain other employers properly using exposure control methods provided in Table 1 of section 1532.3 for particular construction tasks are not required to verify that employee exposures are at or below the PEL.

•  Section 1532.3 applies to occupational exposures in construction, except where exposures will remain below the “action level” under any foreseeable conditions.
•  Section 5204 applies to all occupational exposures except construction work, agricultural operations, and exposures from the processing of sorptive clays. In addition, section 5204 does not apply in the following situations:

1. 1. The employer demonstrates (thorough methods specified in section 5204) that exposures will remain below the “action level” under any foreseeable conditions; or
   2. The employer complies with section 1532.3 (as specified in section 5204, for tasks not performed regularly).

Cal/OSHA Silica Construction Exposure Control Plan – Cal/OSHA developed this model plan/fillable template to assist employers engaged in construction activities, as defined by section 1502(a), with creating their silica exposure control plan. Construction activities may include, but are not limited to alteration, repair, jackhammering, saw cutting, grinding, chipping, excavation, construction maintenance, renovation, removal, or wrecking of any fixed structure or its parts.

Cal/OSHA General Industry Silica Exposure Control Plan – Cal/OSHA developed this model plan/fillable template to assist employers covered under section 5204 (“Occupational Exposures to Respirable Crystalline Silica”). It applies to all occupational exposures to respirable crystalline silica in the general industry except:

• Construction work covered by section 1532.3 (see above Plan).
• Agricultural operations covered under section 3436.
• Exposures that result from the processing of sorptive clays.
• Where employee exposure will remain below 25 micrograms per cubic meter of air (25 μg/m3) as an 8-Hour time-weighted average (TWA) under any foreseeable conditions.

Cal/OSHA 1532.3 Silica Table 1 – Cal/OSHA has developed Table 1 of the crystalline silica standard, which provides employers with an option of following task-specific controls and personal protective equipment (i.e., respiratory protection) in lieu of exposure assessment (air monitoring).

Cal/OSHA Silica Hazards in Construction eTool

JPIA Sample Silica Competent Person Form –  The silica standard contains a requirement for employers to designate a competent person. The employer shall designate a competent person to make frequent and regular inspections of job sites, materials, and equipment to implement the written exposure control plan.

CCR 1532.3 with Table 1 for Silica Construction Tasks

Governor Newsom signed AB 203 Valley Fever on October 10, 2019, requiring employers in counties “highly endemic” to Valley Fever train workers on preventing exposure to the dust-borne disease. An employer shall provide effective awareness training on Valley Fever to all employees by May 1, 2020, and annually by that date thereafter. The training is required when an employer or contractor does work that will disturb the soil, operates vehicles on dirt roads, or in high winds in Fresno, Kern, Kings, Madera, Merced, Monterey, San Joaquin, San Luis Obispo, Santa Barbara, and Tulare Counties.

Cal/OSHA Employee Protection from Valley Fever – Employers have a legal responsibility to immediately report to Cal/OSHA any serious injury or illness, or death (including any due to Valley Fever) of an employee occurring in a place of employment or connection with any employment. Employers also have responsibilities to control workers’ exposure to Valley Fever.

California law, AB 203, as of May 1, 2020, requires construction employers in high Valley Fever counties to have trained their employees on Valley Fever. Below are resources to help employers train workers on Valley Fever.

VALLEY FEVER: Tailgate Training Guide for California Construction Workers – From CDPH. Short interactive training guide that covers AB 203, the required worker training elements, March 2020.

VALLEY FEVER: Preventing Work-Related Valley Fever – From CDPH. Additional links, resources, videos, and presentations to help employers train workers on Valley Fever.

JPIA Recommended Safety Conditions in Construction Contracts – General Conditions and Safety Requirements for Members to use including the risk of exposure to contractors about Valley Fever.

Earthquakes, terrorism, wildfires, debris flows, flooding, accidents, sabotage, tsunami, and cyber security are a few of the natural and man-caused incidents that water/wastewater agencies face during operations. The enhancement of security and the ability of water systems to prevent, prepare for, respond to, and recover from all-hazards is key to maintaining a reliable and critical infrastructure.

Water Security, Preparedness, and Emergency Response (WSPER) – The Division of Drinking Water (DDW) has homeland security staff and resources available to assist California’s water systems with security and emergency response issues.

General Water Security Checklist – DDW has created a general checklist of security issues that every water/wastewater system should consider and implement.

Guidelines for the Physical Security of Water Utilities (PDF) -These guidelines contain information that utilities should consider when developing specific security methods and specifications to individual facilities or assets. These guidelines and methods were developed in the best interest of ASCE, AWWA, and WEF, and follow best engineering practices at the time.

Guidelines for the Physical Security of Wastewater Utilities (PDF) – These guidelines contain information that utilities should consider when developing specific security methods and specifications to individual facilities or assets. These guidelines and methods were developed in the best interest of ASCE, AWWA, and WEF, and follow best engineering practices at the time.

These Fact Sheets for Workplace Violence Prevention are designed to provide information and guidance about workplace security issues to California employers and employees.

Workplace Violence Prevention for General Industry for Employers Fact Sheet

Workplace Violence Prevention for General Industry for Workers Fact Sheet

Cal/OSHA Model Program for Workplace Security and Violence Prevention – Every employer should perform an initial assessment to identify workplace security and violence issues. If the initial assessment determines that workers are at significant risk for workplace violence, then the employer should review the material presented in this Model Program.

Active Shooter – How to Respond – Booklet from the Department of Homeland Security. The best way to prepare your staff for an active shooter situation is to create an Emergency Action Plan (EAP) and conduct training exercises. Local law enforcement is an excellent resource in designing training exercises.

Cyber Security

The 2018 America’s Water Infrastructure Act requires water systems serving more than 3,300 people to update, or develop, risk assessments and emergency response plans that take cybersecurity into account.

The American Water Works Association (AWWA) offers assessment tools that enable a water utility to evaluate its cyber security and identify the most important immediate steps for improvement. These are available at no cost on the AWWA website. AWWA’s Cybersecurity Guidance and Assessment Tool have been updated and revised to maintain alignment with the  NIST Cybersecurity Framework and Section 2013 of America’s Water Infrastructure Act (AWIA) of 2018 .

WaterISAC, a nonprofit established in coordination with industry associations, research organizations and the EPA, is an all-threats security information source for the water and wastewater sector. Its free resource, “15 Cybersecurity Fundamentals for Water and Wastewater Utilities,” is complementary to the AWWA materials.

Federal resources are also available. In keeping with its role as the lead agency for cybersecurity in this sector, the U.S. EPA offers tools including a cybersecurity guide, an incident action checklist, and a vulnerability self-assessment tool.

The EPA Cyber Incident Reporting Factsheet provides members with information on when and what to report to the Federal Government when a cyber incident occurs.

Ransomware Guide – On September 30, 2020, a joint Ransomware Guide was released, which is a customer centered, one-stop resource with best practices and ways to prevent, protect and/or respond to a ransomware attack.  CYBERSECURITY & INFRASTRUCTURE SECURITY AGENCY (CISA) is distributing this guide to inform and enhance network defense and reduce exposure to a ransomware attack:

This Ransomware Guide includes two resources:

Part 1: Ransomware Prevention Best Practices
Part 2: Ransomware Response Checklist

CISA offers several scanning and testing services to help organizations reduce their exposure to threats by taking a proactive approach to mitigating attack vectors.   These free cybersecurity tools are available to local governments and agencies: Cyber Hygiene Services | CISA

• Water and Wastewater Sector – Incident Response Guide
• Vulnerability Scanning: Evaluates external network presence by executing continuous scans of public, static IPs for accessible services and vulnerabilities. This service provides weekly vulnerability reports and ad-hoc alerts.
• Web Application Scanning: Evaluates known and discovered publicly-accessible websites for potential bugs and weak configuration to provide recommendations for mitigating web application security risks.
• Phishing Campaign Assessment: Provides an opportunity for determining the potential susceptibility of personnel to phishing attacks. This is a practical exercise intended to support and measure the effectiveness of security awareness training.
• Remote Penetration Test: Simulates the tactics and techniques of real-world adversaries to identify and validate exploitable pathways. This service is ideal for testing perimeter defenses, the security of externally-available applications, and the potential for exploitation of open source information.
• CISA Incident Reporting System: – Provides a secure web-enabled means of reporting computer security incidents to CISA. This system assists analysts in providing timely handling of your security incidents as well as the ability to conduct improved analysis. If you would like to report a computer security incident, please complete the following form. Please provide as much information as you can to answer the following questions to allow CISA to understand your incident.

EPA Wildfire Incident Plan for Water and Wastewater Utilities: Prepare – Respond – Recover – This checklist is divided up into three sections and are examples of activities that water and wastewater utilities can take to prepare for, respond to, and recover from wildfires. A “My Contacts” section is provided to fill critical information that your utility may need during an incident.

FEMA Wildfire Preparation Playbook – This Wildfire Preparation Playbook provides tools and resources to support your preparedness efforts. Planning and preparing can make a big difference in being safe and keeping your doors open after a disaster. The ability to maintain or quickly reestablish operations or organization processes requires a focus on preparedness, advance planning, and relationships with external partners and community leaders.

Wildfire Best Practices – JPIA Splash Alert – August 2019

Consider implementing one or more of the options identified and improve your public water systems’ stance in the face of all hazards. To help increase wildfire resilience:

1. “Options for Consideration in the Face of Wildfires and Public Safety Power Shutoff 2020” – presenting actions for the public water systems to consider implementing:

2. “Customer Options for Consideration to Increase Resilience in the Face of PSPS and Wildfires 2020” – presenting actions that the public water systems can implement in engaging their customers to help them increase resilience.

For the continuing and increasing threat of wildfire incidents, numerous sources present information on monitoring wildfire conditions including:

• CPUC Fire-Threat Map
• National Weather Service
• California Fire Incident Information
• National Significant Wildland Fire Potential Outlook

CalWARN Portal – The mission of the California Water/Wastewater Agency Response Network (CalWARN) is to support and promote statewide emergency preparedness, disaster response, and mutual assistance processes for public and private water and wastewater utilities. The CalWARN Web Portal expands the Signatory Utility’s ability to achieve agency, regional, and state preparedness by providing tools, training, and proven practices that can enhance emergency readiness for your organization and customers.

Wildfire Smoke – Emergency Regulation

Cal/OSHA’s emergency regulation requiring employers to protect workers from hazards associated with wildfire smoke is now in effect. The emergency regulation, effective through January 28, 2020, with two possible 90-day extensions, applies to workplaces where the current Air Quality Index (AQI) for airborne particulate matter (PM 2.5) is 151 or greater, and where employers should reasonably anticipate that employees could be exposed to wildfire smoke.

CALOSHA Requirements to Protect Workers Exposed to Wildfire Smoke Training Video – English

Appendix B to Section 5141.1 Protection from Wildfire Smoke Information to Be Provided to Employees (Mandatory) – English

Protecting Workers Exposed to Wildfire Smoke Fact Sheet – for Workers

Protecting Workers Exposed to Wildfire Smoke Fact Sheet – for Employers

Cal/OSHA Worker Health and Safety in Wildfire Regions – Cal/OSHA provides employers and workers with information and resources on protecting workers exposed to smoke from wildfires and worker safety during cleanup.

Cal/OSHA Emergency Regulation to Protect Outdoor Workers from Wildfire Smoke in Effect

JPIA Sample Wildfire Smoke Checklist/SOP

JPIA Sample Voluntary Respirator Use Form

Links members can use to understand wildfire, air quality, and current smoke conditions in their area:

Air Quality Index (AQI ) Basics  – Search by state and zip code. Enter zip code or city/state in the box in the upper right-hand corner.

Fires – Current Conditions – Search by state and zip code. Featured items include Fire and Smoke Map, Wildfire Smoke: A Guide for Public Health Officials and Wildfire Factsheets.

Plants
Poison Oak

Insects
Chiggers

Ticks in the Workplace: California Department of Public Health training videos and posters on how to deal with ticks in the workplace and the hazards of Lyme Disease that can be transmitted from a tick bite. https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/TickBorneDiseaseToolkit.aspx

Bees, Wasps and Fire Ants

Poisonous Spiders – Brown Recluse and Black Widow

Venomous Snakes
Venomous Snakes

Scorpions
Scorpions